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QUICKPDA PRIVACY POLICY

(Personal Data Protection & Confidentiality Notice)

INTRODUCTION

QuickPDA is owned and operated by QuickPDA company duly incorporated and operating under the laws of the Republic of Türkiye.

QuickPDA provides data, information, software solutions and digital SaaS applications for ship agents, ship operators, charterers, ship managers, port service providers and other stakeholders involved in maritime and port operations, including Port Disbursement Account (PDA) calculations, port information services and maritime cost analysis tools.

QuickPDA values your privacy and the protection of your personal and corporate data. This Privacy Policy explains what information we collect, how we collect it, how we use it, how we obtain your consent, how long we retain it and with whom we may share it, where applicable.

By using the Platform and Services, you acknowledge that you have read, understood and accepted the practices described in this Privacy Policy. Your use of the Platform is also subject to our User Agreement.

In this Privacy Policy:

  • Platform refers to the QuickPDA SaaS platforms, website and all related subdomains.
  • QuickPDA, we, us, our refer to QuickPDA.
  • User or you refers to any person accessing or using the Platform.

This Privacy Policy may be updated from time to time. Continued use of the Platform following any updates constitutes acceptance of the revised policy.

This Privacy Policy has been prepared in compliance with:

  • Turkish Personal Data Protection Law No. 6698 (KVKK)
  • General Data Protection Regulation (GDPR - EU)
  • Applicable international data protection and competition law principles

GENERAL INFORMATION

Personal data collected and processed through:

  • QuickPDA SaaS Platforms
  • https://www.quickpda.com and all related subdomains

are processed under the responsibility of:

QuickPDA Company
Email: info@quickpda.com
Address: Sırınkapı Street no:22 Buca/IZMIR

For privacy-related inquiries and data subject requests, you may contact us at: info@quickpda.com

TYPES OF INFORMATION COLLECTED

Personal data means any information relating to an identified or identifiable natural person.

Information Provided by Users

  • Identity data (name, surname, username)
  • Company and role information
  • Contact data (email, phone, billing address)
  • Subscription, transaction and invoice data
  • Account and profile data (passwords are encrypted)
  • Usage and interaction data
  • Marketing communication preferences

Information Collected Automatically

  • IP address
  • Login and session logs
  • Browser, device and operating system information
  • Referrer URLs

Payment transactions are processed by third-party payment providers. QuickPDA does not store credit card information.

DATA USE & CONFIDENTIALITY (Commercial Data Protection & Competition Law Compliance)

QuickPDA places the highest importance on the confidentiality of users' commercial and operational data, particularly data entered during Port Disbursement Account (PDA) calculations.

All special prices, negotiated rates, discounts, contract-based tariffs, commercial conditions and cost inputs entered by users into the Platform for PDA calculations are considered strictly confidential commercial information and trade secrets.

Accordingly:

  • User-specific PDA prices and commercial terms are never shared with other users,
  • Such data is not disclosed to third parties,
  • It is not used for benchmarking, comparison, market analysis or price intelligence,
  • It is not anonymized for resale or monetized in any form,
  • It is never sold, licensed or otherwise commercialized, directly or indirectly.

QuickPDA processes such commercial data solely for:

  • Generating PDA calculations for the relevant user,
  • Displaying and exporting reports within the user's own account,
  • Providing the technical functionality of the Platform.

QuickPDA strictly complies with competition law principles, including but not limited to Law No. 4054 on the Protection of Competition (Türkiye) and applicable international competition regulations.

The Platform is designed in a manner that prevents direct or indirect disclosure of pricing or commercial strategies between competing users.

Each user's commercial data is:

  • Logically isolated,
  • Access-controlled,
  • Restricted exclusively to the relevant user and their authorized account members.

QuickPDA does not act as an intermediary, facilitator or information exchange mechanism between competitors and does not engage in any activity that may distort or restrict competition.

This confidentiality and competition compliance principle constitutes a core ethical, legal and technical commitment of QuickPDA.

PURPOSES OF PROCESSING PERSONAL DATA

Personal data is processed for:

  • Account creation and management
  • Provision of SaaS services and PDA calculations
  • Subscription and billing operations
  • Customer support services
  • Platform security and fraud prevention
  • Legal compliance and dispute management
  • Product improvement and system performance analysis
  • Marketing communications (where permitted)

DATA SHARING

QuickPDA does not sell personal or commercial data.

Data may be shared only with:

  • Hosting and cloud infrastructure providers
  • Payment service providers
  • Email, analytics and support service providers
  • Authorized public authorities when legally required

All third parties are contractually bound to confidentiality and data protection obligations.

DATA RETENTION

Personal data is retained for:

  • The duration of the user's account or subscription,
  • Applicable legal retention periods,
  • The time necessary to fulfill the processing purpose.

Afterwards, data is securely deleted, destroyed or anonymized.

DATA SECURITY

QuickPDA implements industry-standard security measures including:

  • SSL/TLS encryption
  • Role-based access control
  • Secure infrastructure and logging
  • Confidentiality obligations for authorized personnel

USER RIGHTS

Users have the right to:

  • Access their personal data
  • Request correction or deletion
  • Object to processing
  • Restrict processing
  • Withdraw consent
  • Lodge complaints with competent authorities

Requests may be submitted to info@quickpda.com.

CHILDREN'S PRIVACY

QuickPDA services are not intended for individuals under the age of 18.

MARITIME DISCLAIMER

All calculations provided on the QuickPDA Platform are indicative estimates prepared using realistic assumptions and available tariff data. Final port disbursement accounts and official invoices may differ. QuickPDA assumes no liability for such differences. Final operational and financial responsibility rests with the user.